Partnership Grants Program

The Center for Community Engagement (CCE) offers partnership grant funding to support projects that strengthen partnerships between San Francisco Bay Area communities and UCSF partners to advance health and healthcare equity. Our grants fund partnership projects and programs where community-based organizations and UCSF affiliates work together.

 

This program represents an investment in university-community partnerships. Grant monies will be awarded to UCSF Learner projects that focus on promoting health equity through community-engaged learning and Service-Learning. Service learning is defined in Creating Community-Responsive Physicians: Concepts and Models for Service-Learning in Medical Education as a structured learning experience that combines community service with explicit learning objectives, preparation, and reflection (Seifer, etal., 2000). Community-engaged learning we define as learning about community while being of service, but without the experience being tied explicitly to a structured curricula. We intend to support UCSF Learners in deepening their understanding of the Social Determinants of Health, community histories, and community assets and needs, while being of service to communities, in partnership

with community leaders. Learners must be affiliated with UCSF.

Partnership Grant Opportunity

Who Can Apply?

 

To qualify for a grant, all projects must be conducted by partnerships that include at least one eligible community organization and at least one eligible UCSF academic partner (aka UCSF student) as defined below. If you do not have a community partner or academic partner (aka UCSF student), please contact the CCE (by emailing [email protected]) prior to submission for assistance with linkages. Please note: linkage to community partners is not guaranteed through this method. We will share community-based opportunities with UCSF students in early 2023 before the application deadline.

 

Eligible community partners are government agencies (such as the San Francisco Department of Public Health, the San Francisco Unified School District as well as individual schools), and non-profits, having 501(c) 3 (504) or 170(c) 1 tax- exempt IRS status including:

  • Health, social service, and other community–based organizations;
  • Faith-based organizations;
  • Primary and secondary schools; and,
  • Voluntary associations, civic and citizen groups.

Eligible UCSF academic partners are students from all UCSF schools, who are affiliated with UCSF through the end of academic year 2023-2024 including:

  • the Graduate Division
  • School of Dentistry
  • School of Medicine
  • School of Nursing
  • School of Pharmacy.

Partnerships may include partners from multiple departments. Inter-professional projects (with collaboration between Schools of Dentistry, Medicine, Nursing, Pharmacy and the Graduate Division) are encouraged to apply. UCSF student/learner participation must be in conjunction with at least one faculty member.

 

Grant Details:

 

Grant opportunities for the 2023-2024 Academic Calendar include four to five (4 - 5) community-engaged learning grants administered through the CCE for up to $9000 per grant, with funds split evenly between the UCSF student learner (who will receive up to $4,500) and the CBO partner organization (who will receive up to $4,500).

 

Timeline

DEADLINE FOR Community-based Organizations (CBOs). CBOs - please email proposed project idea and question responses to [email protected] 

January 20, 2023  (Original 1/6/23 deadline extended to 1/20/23)

Grants Program Launch

January 13, 2023

DEADLINE FOR STUDENTS - Grant Applications Due (Students - please email completed application to [email protected])

February 27, 2023

Grant Review Period

March 1 - 31, 2023

Grants Results Announced

April 3, 2023

Awardees to meet with CCE (The student awardee, the community partner awardee, and the CCE all meet for one meeting)

May 8 -12, 2023

Funding Disbursement

July 2023

Grant implementation timeframe

July 2023 – June 2024

Presentation to CCE Council

Coordinate with CCE in summer 2024

 

All grant applications will be reviewed and scored by members of our CCE Council as well as members of the PEACE Committee (which is made up of UCSF and community partners advancing community-engaged learning for UCSF).

 

Funding Restrictions

 

Funds may not be used for:

  • Capital expenditures;
  • Debt reduction;
  • Entertainment (excluding modest meeting related expenses, such as light refreshments);
  • Indirect expenses that cannot be directly tied to the project;
  • Lobbying;
  • Projects conducted outside of the 9 Bay Area Counties; and,
  • Reimbursement solely for patient care or clinical service delivery. These services may be reimbursed if they are a direct and necessary component of the broader project.
 

For Community-based Organizations (CBOs) Seeking UCSF Academic Partner (aka UCSF student)

 

If you are a community-based organization and would like the CCE to help you identify a UCSF student to partner with on the project, CBOs, please submit your CBO project idea and responses to the following questions to [email protected]  by January 6, 2023.

 

Please describe in 500 words or less:

  • What the UCSF student will do.
  • What training students will get to prepare them to do this work.
  • What supervision will students be provided? (Who will supervise? What is the supervisor’s role in the organization? What’s the supervisor’s experience?).
  • What is your organization’s mission?
  • Who will this student serve?
  • How will student involvement benefit the organization?
  • What is the timeline for this student involvement?
  • What measures of success do you propose for evaluating success of the partnership?
  • What percentage of this work will be in person or virtual? If in person, where will service be performed?

 

For UCSF Student/Learner Applicants

 

Completed Partnership Grant Applications are due by February 27, 2023. Please email your completed application to [email protected] by February 27, 2023.

 

Informational Workshops                                            

 

Applicants are invited to view the informational video. (PLEASE NOTE: While this video references information and grant amounts from the 2019 Partnership Grants Program, the general guidelines may still be helpful in understanding the grants program). This video will clearly describe the program, service learning, explain the application process, and answer any questions. The informational video is not mandatory but strongly encouraged, please return to our website for updates as the quarter progresses.

 

Application Guidelines

 

Proposal narratives should be a maximum of five pages. The page limit does NOT include the project elements, budget information, and project timeline (see below for more information about the project narrative).  Please use standard one-inch margins and 12-point font. The partnership name and primary partners (community and university partners) should be included in the footer of each page.

 

Project Elements

The proposal should include the following information:

 

Proposal Cover Page

Please include the name of the project, primary community and university partners involved with contact information for each, anticipated number of learners participating in the project (from each school if applicable), and course number if applicable. For projects to be completed as part of UCSF academic curricula please indicate if the curriculum is elective or required.

 

Project Abstract

The abstract should be a 250-word maximum description of the project, including a description of the service to be performed by UCSF learners, how the service benefits the community and enhances the learners’ academic coursework.

 

Course or Curriculum Description and Syllabus (if applicable)

Please include the course/curriculum description and syllabus if the partnership project is to be performed as part of a UCSF class. Be sure to note how service and reflection are built into the curriculum.

 

Project Narrative

The narrative should include the following information:

 

Partnership Background

Identify the key partners involved in the project and the roles of each partner. Describe how the partnership formed and the community identified need that is being addressed through this project.

 

Project Description

Please provide a description of the project and desired outcomes for learners and community-based partner(s). How will this project be integrated into the learners’ academic experience? For projects connected to specific courses/curricula, please describe how the project will be integrated into the curriculum.

 

Preparation

Please provide a description of the specific preparation that learners and other participants will receive as part of this partnership. Please describe any additional resources that will be made available to learners and participants to enhance their ability successfully complete this partnership project.

 

Service

Describe the service(s) that UCSF learners will be performing with the community-based partner(s). If the learner is a community affiliate, describe how the community member will apply the learning experience to improve community health. How will this service benefit the community and also enhance the learners’ educational goals? For projects connected to specific UCSF courses/curricula please describe how the service will enhance the learners’ understanding of the specific course material.

 

Reflection

How will learner reflection be structured? For projects connected to specific UCSF courses/curricula, please describe how learner reflection will be incorporated into overall requirements and expectations.

 

Outcomes and Evaluation

Describe how the project will be evaluated. What is the anticipated impact from this project on community partners (and clients/patients if applicable), learners and UCSF?

 

Sustainability

Not all projects must be sustained. Describe how this partnership project could be sustained after the grant period, if there is a plan for that. How will resources be leveraged to maximize project impact?

 

Project Timeline (can be an attachment)

Please include a detailed listing of all key project activities and deliverables, including submission of final report to CCE Staff. Final reports are due within 2 weeks of funding date. We encourage learners and CBO partners to work together to write the report in the final weeks of partnership. CCE will provide a reporting template to funded projects.

 

Project Budget

Please use the following budget format*

 

Line Item

Amount Requested

In-Kind Support

Total

 

 

 

 

Personnel (add other lines as necessary)

 

 

 

A.

 

 

 

B.

 

 

 

Subtotal Personnel Expenses

 

 

 

Operating Expenses (add other lines as necessary)

 

 

 

A.

 

 

 

B.

 

 

 

Subtotal Operating Expenses

 

 

 

Total Project Expenses

 

 

 

 

*Budget should reflect an equal investment in UCSF learner time and CBO partner expense (overhead, staffing, etc.) Budget should not exceed $9,000 per proposal, including student stipend and CBO expenses.

 

Proposal Scoring Rubric:

Evaluation Criterion

Points Possible

Reviewers Score

 

 

 

Project Abstract

5

 

Project Narrative

 

 

Provides background on each of the partners involved and how the partnership formed

10

 

Identifies roles of each partner

10

 

Provides a description of the project

10

 

Provides a description of the outcomes

10

 

Provides a description of the preparation folks will receive in this partnership

10

 

Provides a structure of learner reflection

10

 

Provides an evaluation plan

10

 

Provides sustainability plan

10

 

Project Timeline

5

 

Provides a budget for the project

5

 

Related Coursework

5

 

Total:

100